Stallholders are closed

Unfortunately stall holder applications are now closed

Stallholder Information

Closing Date for Applications: Closed


Please read these Terms & Conditions carefully and ensure that you understand everything before signing this application.

FULL PAYMENT must accompany stall applications by the closing dates to ensure booking of your stall space. All monies will be refunded should the stall space be unavailable. Applications received after the closing date of 31st July 2017 will incur a $30.00 late application fee. Cancellation: A cancellation fee of $50.00 will apply. Stalls cancelled within two weeks of the Highland Gathering will result in forfeiture of FULL stall fee.

The Canberra College of Piping and Drumming Inc does not accept responsibility for accidents and/ or incidents that may occur on the stall holders allotted stall space. Unless otherwise agreed by the organisers, all stall holders are required to hold a current Public Liability Insurance policy for not less than $10m per event. A certified copy of the current Certificate of Currency issued by the insurer must accompany the stall application form.

Use of Power
You must indicate on your application form if you require us to provide electricity for your stall site. It is very important that you provide accurate information as to what type and how much electricity you require. The organisers reserve the right, at their sole discretion, to make available or to deny the supply of power to any stall holder/s. Stallholders are asked to supply all required leads and adaptors to connect to the power supply. You are responsible for the protection of the public from electric shock and tripping through the use and installation of your power leads. It is recommended that leads be at least 20m long. All equipment (leads, power boards and equipment) must be safety tagged as per Australian Safety Standard – AS3760. It is the responsibility of the Stall holder to ensure this is completed before arrival at the site.

Health and Safety Regulations
Stall operators have obligations under the Work Safety Act 2008 to manage the health and safety aspects of their stall: Food preparation stall holders must ensure that a fire extinguisher and/or fire blanket is on hand at all times. All stall holders shall ensure that their stall structures are safely secured to the ground. Due to the presence of underground services around the oval, no pegs or star pickets of any sort will be driven into the ground without the permission of the Stall Manager.

Dangerous and Restricted goods
Stall holders must only sell those items as specified in the application. Stall holders must not sell, distribute, use or offer Fire Crackers, Flares; Glass Containers; Alcohol; and Sparklers or any prohibited or dangerous item as prizes.

Waste and Recycling
Stall holders are responsible to leave their stall area in a clean and tidy state. If this is not adhered to you will incur a $200.00 charge. Large boxes, etc, are to be crushed and placed in the BULK BINS provided. Stallholders are required to comply with ACT recycle policy guidelines to separate bottles, cans, oil, etc. Please refer to the ACT Recycle Policy guidelines at:

Outdoor events are at the mercy of the weather. Stallholders are encouraged to have adequate sun protection as well as a wet weather contingency plan for your stall. The event will proceed in most weather conditions, however, should the event be cancelled due to extreme or unsafe weather, such as storms or floods, the committee is unable to refund stall fees. Similarly the organising committee accepts no responsibility for any loss incurred by the stall holder as a result of the cancellation of the event.

All stall holders are responsible for their own equipment required for their stall such as marquees, trestle tables, power cords, etc. Due to liquor licensing regulations no alcohol is to be sold or consumed on the Highland Gathering grounds unless in the approved designated and licensed areas. Under no circumstances will BYO alcohol be permitted. This includes stall holders and members of the public. Stall holders must ensure that their stalls and equipment remain within the bounds of the stall area allocated. Other than normal patrols by the ACT police there is no security provided on the ground.

On The Day
You are permitted to enter the ground with a vehicle to set up your stall/activity. However, unless a vehicle forms part of a display or is an integral part of the stall, ALL VEHICLES MUST BE REMOVED from the ground by 9.00 am on Saturday 7th October 2017.

For safety reasons, stall holders shall NOT dismantle their stalls prior to 5.00 pm on Saturday the 7th October 2017.


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